Nordic Journal Hosting Possibilities

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Nordic journal hosting and OA publishers: an overview

Introduction

This overview of Nordic journal hosts is part of the NordBib funded project “Aiding Scientific Journals Towards Open Access Publishing” (NOAP). A questionnaire was sent by email to identified hosts in the spring of 2009. The aim of the overview is two-fold. Firstly, to help journals to find hosting solutions and secondly to be a source of inspiration to new journal hosts or publishers. The Internet, together with journal software developments has made it comparatively easy and cheap to publish a new journal and make it available world wide. For many small journal operators (or would-be operators), running (the technical side of installing, updating…) an editorial support system (and even some of the other practical matters that go with producing a journal) is not as easy or desired. In these cases there are a number of third parties that offer services which can take care of the technical issues, marketing, indexing etc.

Our ambition is that when new hosts appear or there will be changes in what the existing hosts offer this web site will be updated and this will stay a live and current resource.

Open Access

All hosts/publishers except Museum Tusculanum Press are publishing Open Access Journals. If they only publish OA this will be stated in the field “Inclusion criteria”.

Hosts/publishers

The 13 hosts/publishers are classified into one of three groups.

Publishing houses

“Publishing houses” are independent publishers that give a more or less full range of services and support to their journals. The ones´ included here are either publishing open access or hybrid solutions already or moving in that direction.

University presses

“University presses” are services with a clear connection to a university. A marked trend in these hosting services is that university libraries are taking in the task of providing hosting services, in most cases only for journals that have some kind of affiliation with staff at the university. Of the nine university hosts in this survey all, with the exception of Linköping University Electronic Press which started in 1996, were established in 2005 or later.

Scientific and scholarly societies

Finally we have two services connected to “Scientific and scholarly societies” .

Each service has a column in the following tables, where we have tried to systemize the replies that we received. The services are sorted by geographical limitations. First a table with short definitions of the fields used (link to)


Field definitions
Host name The name of the service, or the institution running it
Contact information Name(s) and e-mail address of contact persons
URL URL pointing to the service
Inclusion criteria If a journal must live up to some specific criteria to be able to use the service. E.g. be affiliated to a specific university or be Open Access, etc.
Pricing Is there any cost for the journal for using the service
Local technical development If a journal wants new functionalities or features, can this be taken care of by the service itself?
Contracts journal/publisher Is there a formal, legal contract between the journal and the service regulating terms and conditions?
Support multimedia publications Is it possible to add audio or video files to an article?
Tech. support Keeping the software up and running, upgrading software and running a back-up system.
Long-term archiving Are there routines to secure long-time availability to the publications?
Proof-reading Which of these services can the publisher/host offer? – indicates that the service is not offered.
Layout editing
Parallel print ed.
Print on demand
Subscription management
Publication fee management
Marketing
Copyright clearance
Database indexing


No geographical limitations
Host name Museum Tusculanum Press (MTP) Co-Action Publishing MedicalJournals. se Linköping University Electronic Press
Contact information Marianne Alenius / Niels Stern alenius@mtp.dk / niels@mtp.dk Lena Wistrand lena.wistrand@co-action.net Agneta Andersson agneta@medicaljournals.se David Lawrence davla@ep.liu.se
URL http://www.mtp.hum.ku.dk/default1.asp http://www.co-action.net/ http://medicaljournals.se/ http://www.ep.liu.se/
Inclusion criteria Only peer-reviewed journals. Subject areas: Humanities, Theology and Social Sciences Only peer-reviewed journals. Subject areas: Medicine & Health, Social Sciences, Arts & Humanities, Agriculture & Environment n/a See (b)
Pricing See (a) n/a n/a Free
Local technical development Yes Yes Yes Yes
Contracts journal/publisher Yes Yes Yes Yes
Support multimedia publications Yes Yes Yes Yes
Tech. support Yes Yes Yes Yes
Long-term archiving Yes Yes Yes Yes
Proof-reading Yes Yes Yes No
Layout editing Yes Yes Yes No
Parallel print ed. Yes If requested by customer Yes No
Print on demand Yes Yes Yes No
Subscription management Yes Yes Yes No
Publication fee management Yes Yes Yes No
Marketing Yes Yes No No
Copyright clearance Yes Yes (Creative Commons NonCommercial) No Yes (Creative Commons NonCommercial)
Database indexing Yes Yes No Yes

(a) We price our services according to the demands/wishes of the individual journal, i.e. the price is negotiable. (b) To qualify for hosting at LiU E-Press, a journal or proposed journal is required to meet the following conditions: - The journal must be of high quality and national or international in scope; - The journal must be open access, i.e. allowing completely free access to the articles. A creative commons agreement (attribution, or attribution non-commercial) will be used to clarify the licensing of published articles; - All articles must be externally peer-reviewed, i.e. the reviewers must include people beyond those affiliated with the editorial committee of the journal; - The journal must show sufficient promise to publish at least two issues per year, or equivalent, when continuous publishing is envisaged, for at least five years; - The journal must provide a business plan and an editorial plan consistent with the above conditions. Journals will go through an application procedure in which a journal will illustrate in writing and through a meeting with E-Press personnel how it meets the above conditions. LiU E-Press will set up a working group comprising the Chief Librarian, the Scientific Editor and the Chair of the E-Press Steering Group which will solicit feedback from experts in the field of the journal on the following: - the need for such a journal; - the competence and reputation of the proposed editorial staff; - the quality of the proposed editorial board; - the potential volume and source of material; - the potential for continuing support; - the distinctness from other journals in the area. This information will be analyzed and a recommendation provided to the Board of Directors of LiU Library which is the formal decision-making body with respect to initial approval to host a journal and for withdrawal of E-Press’s journal hosting services.