Uploading via Cristin
To be able to upload full-text documents to Cristin, you need a username and password, and have to have logged in. The username and password is the same you use to log on to the University's network.
Norsk utgave av denne brukerveiledningen
We are working on exchanging the Norwegian versions of the pictures here with English ones - but translating the text has top priority
Innhold |
Uploading a fulltext to a document registration in Cristin
The possibility of uploading a fulltext will only be available after registering a document in Cristin, this looks just the same whether the entry has just been registered or you have looked up an entry you have registered earlier.
Find or register an entry
When you locate an entry, or you have just registered it, the lower part of the screen should lok like this:
It is the lower button, with the text «Lever fulltekstdokument», that is the key. Click it, and start the process.
Read carefully!
You will then see a webpage looking something like this:
The content of this webpage differs between institutions, so you should read the text carefully and understand what you have to do, and what you ask others to do.
- An important point is whether it is you as author, or your institutional repository, that takes responsibility for checking what the publisher allows when it comes to self-archiving. (NORA has earlier recommended that this shold be an institutional responsibility and that the authors should be relieved of this work and responsibility, but all institutions haven't necessarily had the possibilities for doing this.)
- For practical reasons most repositories ask the authors to ask their co-authors (if any) to allow self-archiving. Authors can both identify authors and find their e-mail addresses quicker and more accurately than repository administrators; and the risk of not getting an answer, or a negative one, will be smaller if it is the author who asks. NB! Co-author permission has to be ticked off even if there aren't any co-authors.
- Archiving agreement: The author have to agree to some form of lisens, that gives the institutional repository a right to further distribution. This agreement will differ between repositories. When self-archiving content that has been published elsewhere, the publisher will often demand that it is the publisher's license that govern further distribution. The repository's license will therefore mostly be applicable for unpublished content like theses.
- You have to indicate what version this is — pre-print/the original manuscript, post-print/accepted version (final draft post-refereeing) or the published version. Be aware that the use of these terms vary considerably between different scientific fields! If you want to upload different versions you can do this, but have to do this in separete uploading processes - when finished with one version, start from scratch again.
Make your choices, and click «Gå videre». Be aware that you are unable to continue unless you have ticked of all boxes and chosen a version.
Find file and upload
You must then locate the correct file in "the usual way" by clicking «Bla gjennom ...» and looking among the files on your harddisk:
When you have chosen the appropriate file, click «Start». A dialogue box will pop up, and some text will appear on screen while Cristin works at uploading and updating the database, then you get a receipt for you upload:
You then have the possibility of uploading more files by clicking «Bla gjennom ...» and locating one or more files to upload. This is useful if this version of the article consists of more than one file, or you have supplementary files. This could be data sets associated with the article, or e.g. documentation that you have an agreement with the publisher giving you the right to self-archive in another manner than their published policy allows (e.g. allowing self-archiving if they normally do not, or using their pdf while normally only allowing archiving of post-prints).
If you want to upload another version of the article, you have to click «Avslutt» , you will then return to the page where you find the «Lever fulltekstdokument» button.
Information that must or should be included in the entry
In order to publish correct information in the Institutional Repository, it is important that you provide correct, suppelementary information. When you register an entry, the lower part of the screen will look like this:
The button «Registrer supplerende informasjon» gives access to more fields that should be filled in. If you access a previously registered entry, this fields will not be hidden but will be shown in the bottom part of the screen.
Academic discipline/subject
Here you - who know both the content of tye article, and your discipline, well - indicate which acedemic discipline this belongs to. It is a simple classification of academic disciplines, made by The Norwegian Association of Higher Education Institutions, that we use here. In addition, you may (should) add subject keywords that are relevant to the article. These metadata will follow the article and be distributed with it. In NORA's advanced searching facilities you may search based on discipline, your choice of academic discipline is the foundation for this.
Abstract
Here you should enter an abstract, if preferable this can be done for more than one language (you will need an alternate title, too, in the same language). Abstracts also follow the article in its further distribution, it can be very important as search engines often put much value in the content of abstract fields when sorting and ranking lists of documents.
URLs for universally accessible Internet resources
Here you can enter links to the fulltext with the publisher, to data sets, to relevant projects etc.
A link to the document in your Institutional Repository will be made automatically when (if) the document is made available there through Cristin.
Prosjektkode (OBS! Svært viktig!)
Er dette et EU-finansiert prosjekt, må prosjektkoden legges inn her. Uten at dette gjøres, vil publikasjonen ikke automatisk kunne knyttes opp til OpenAIREs portal, det må gjøres manuelt.
