Uploading via Cristin
To be able to upload full-text documents to Cristin, you need a username and password, and have to have logged in. The username and password is the same you use to log on to the University's network.
We are working on exchanging the Norwegian versions of the pictures here with English ones - but translating the text has top priority
Uploading a fulltext to a document registration in Cristin
The possibility of uploading a fulltext will only be available after registering a document in Cristin, this looks just the same whether the entry has just been registered or you have looked up an entry you have registered earlier.
Find or register an entry
When you locate an entry, or you have just registered it, the lower part of the screen should lok like this:
It is the lower button, with the text «Lever fulltekstdokument», that is the key. Click it, and start the process.
The content of this webpage differs between institutions, so you should read the text carefully and understand what you have to do, and what you ask others to do.
- An important point is whether it is you as author, or your institutional repository, that takes responsibility for checking what the publisher allows when it comes to self-archiving. (NORA has earlier recommended that this shold be an institutional responsibility and that the authors should be relieved of this work and responsibility, but all institutions haven't necessarily had the possibilities for doing this.)
- For practical reasons most repositories ask the authors to ask their co-authors (if any) to allow self-archiving. Authors can both identify authors and find their e-mail addresses quicker and more accurately than repository administrators; and the risk of not getting an answer, or a negative one, will be smaller if it is the author who asks. NB! Co-author permission has to be ticked off even if there aren't any co-authors.
- Archiving agreement: The author have to agree to some form of lisens, that gives the institutional repository a right to further distribution. This agreement will differ between repositories. When self-archiving content that has been published elsewhere, the publisher will often demand that it is the publisher's license that govern further distribution. The repository's license will therefore mostly be applicable for unpublished content like theses.
- You have to indicate what version this is — pre-print/the original manuscript, post-print/accepted version (final draft post-refereeing) or the published version. Be aware that the use of these terms vary considerably between different scientific fields! If you want to upload different versions you can do this, but have to do this in separete uploading processes - when finished with one version, start from scratch again.
Make your choices, and click «Gå videre». Be aware that you are unable to continue unless you have ticked of all boxes and chosen a version.
Find file and upload
You must then locate the correct file in "the usual way" by clicking «Bla gjennom ...» and looking among the files on your harddisk:
When you have chosen the appropriate file, click «Start». A dialogue box will pop up, and some text will appear on screen while Cristin works at uploading and updating the database, then you get a receipt for you upload:
You then have the possibility of uploading more files by clicking «Bla gjennom ...» and locating one or more files to upload. This is useful if this version of the article consists of more than one file, or you have supplementary files. This could be data sets associated with the article, or e.g. documentation that you have an agreement with the publisher giving you the right to self-archive in another manner than their published policy allows (e.g. allowing self-archiving if they normally do not, or using their pdf while normally only allowing archiving of post-prints).
If you want to upload another version of the article, you have to click «Avslutt» , you will then return to the page where you find the «Lever fulltekstdokument» button.
Information that must or should be included in the entry
In order to publish correct information in the Institutional Repository, it is important that you provide correct, suppelementary information. When you register an entry, the lower part of the screen will look like this:
The button «Registrer supplerende informasjon» gives access to more fields that should be filled in. If you access a previously registered entry, this fields will not be hidden but will be shown in the bottom part of the screen.
Her kan du - som kjenner både det du har skrevet, og faget ditt, godt - angi hvilken vitenskapsdisiplin dette hører til. Det er en enkel inndeling av vitenskapsdisipliner, utarbeidet av UHR, som du her må ta stilling til. I tillegg kan du legge inn emneord som hører til artikkelen. Dette er data som i vitenarkivet vil «bli med» artikkelen og bli distribuert videre. I NORAs søketjeneste kan du lage søk basert på fag, det er angivelsen av vitenskapsdisiplin som brukes til dette.
Her kan du legge inn sammendrag, ev. også på flere språk. Sammendrag er også data som blir med artikkelen videre, og som er svært viktig fordi søkemotorer ofte legger sterk vekt på innholdet i slike felter når de skal sortere trefflister.
URL-er til allment tilgjengelige nettressurser
Her kan du legge inn lenker til fullteksten hos utgiver, til tilknyttede prosjekter osv.
Prosjektkode (OBS! Svært viktig!)
Er dette et EU-finansiert prosjekt, må prosjektkoden legges inn her. Uten at dette gjøres, vil publikasjonen ikke automatisk kunne knyttes opp til OpenAIREs portal, det må gjøres manuelt.