Nordic Journal Hosting Possibilities

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Nordic journal hosting and OA publishers: an overview

Introduction

This overview of Nordic journal hosts is part of the NordBib funded project “Aiding Scientific Journals Towards Open Access Publishing” (NOAP). A questionnaire was sent by email to identified hosts in the spring of 2009. The aim of the overview is two-fold. Firstly, to help journals to find hosting solutions and secondly to be a source of inspiration to new journal hosts or publishers. The Internet, together with journal software developments has made it comparatively easy and cheap to publish a new journal and make it available world wide. For many small journal operators (or would-be operators), running (the technical side of installing, updating…) an editorial support system (and even some of the other practical matters that go with producing a journal) is not as easy or desired. In these cases there are a number of third parties that offer services which can take care of the technical issues, marketing, indexing etc.

Our ambition is that when new hosts appear or there will be changes in what the existing hosts offer this web site will be updated and this will stay a live and current resource.

Open Access

All hosts/publishers except Museum Tusculanum Press are publishing Open Access Journals. If they only publish OA this will be stated in the field “Inclusion criteria”.

Hosts/publishers

The 13 hosts/publishers are classified into one of three groups.

Publishing houses

“Publishing houses” are independent publishers that give a more or less full range of services and support to their journals. The ones´ included here are either publishing open access or hybrid solutions already or moving in that direction. (Museum Tusculanum Press (MTP), Co-Action Publishing)

University presses

“University presses” are services with a clear connection to a university. A marked trend in these hosting services is that university libraries are taking in the task of providing hosting services, in most cases only for journals that have some kind of affiliation with staff at the university. Of the nine university hosts in this survey all, with the exception of Linköping University Electronic Press which started in 1996, were established in 2005 or later. (Linköping University Electronic Press, Septentrio Academic Publishing (University of Tromsø), Bergen Open Access Publishing, Fritt - Oslo University, Copenhagen Business School Library, The State and University Library, Århus, University Library of Copenhagen/KB, Gothenburg University Library, Stockholm University Library)

Scientific and scholarly societies

Finally we have two services connected to “Scientific and scholarly societies” . (MedicalJournals. se, Federation of Finnish Learned Societies - Scientific Journals online)

Each service has a column in the following tables, where we have tried to systemize the replies that we received. The services are sorted by geographical limitations. First a table with short definitions of the fields used (link to)


Field definitions
Host name The name of the service, or the institution running it
Contact information Name(s) and e-mail address of contact persons
URL URL pointing to the service
Inclusion criteria If a journal must live up to some specific criteria to be able to use the service. E.g. be affiliated to a specific university or be Open Access, etc.
Pricing Is there any cost for the journal for using the service
Local technical development If a journal wants new functionalities or features, can this be taken care of by the service itself?
Contracts journal/publisher Is there a formal, legal contract between the journal and the service regulating terms and conditions?
Support multimedia publications Is it possible to add audio or video files to an article?
Tech. support Keeping the software up and running, upgrading software and running a back-up system.
Long-term archiving Are there routines to secure long-time availability to the publications?
Proof-reading Which of these services can the publisher/host offer? – indicates that the service is not offered.
Layout editing
Parallel print ed.
Print on demand
Subscription management
Publication fee management
Marketing
Copyright clearance
Database indexing


No geographical limitations
Host name Museum Tusculanum Press (MTP) Co-Action Publishing MedicalJournals. se Linköping University Electronic Press
Contact information Marianne Alenius / Niels Stern alenius@mtp.dk / niels@mtp.dk Lena Wistrand lena.wistrand@co-action.net Agneta Andersson agneta@medicaljournals.se David Lawrence davla@ep.liu.se
URL http://www.mtp.hum.ku.dk/default1.asp http://www.co-action.net/ http://medicaljournals.se/ http://www.ep.liu.se/
Inclusion criteria Only peer-reviewed journals. Subject areas: Humanities, Theology and Social Sciences Only peer-reviewed journals. Subject areas: Medicine & Health, Social Sciences, Arts & Humanities, Agriculture & Environment n/a See (b)
Pricing See (a) n/a n/a Free
Local technical development Yes Yes Yes Yes
Contracts journal/publisher Yes Yes Yes Yes
Support multimedia publications Yes Yes Yes Yes
Tech. support Yes Yes Yes Yes
Long-term archiving Yes Yes Yes Yes
Proof-reading Yes Yes Yes No
Layout editing Yes Yes Yes No
Parallel print ed. Yes If requested by customer Yes No
Print on demand Yes Yes Yes No
Subscription management Yes Yes Yes No
Publication fee management Yes Yes Yes No
Marketing Yes Yes No No
Copyright clearance Yes Yes (Creative Commons NonCommercial) No Yes (Creative Commons NonCommercial)
Database indexing Yes Yes No Yes

(a) We price our services according to the demands/wishes of the individual journal, i.e. the price is negotiable.

(b) To qualify for hosting at LiU E-Press, a journal or proposed journal is required to meet the following conditions: - The journal must be of high quality and national or international in scope; - The journal must be open access, i.e. allowing completely free access to the articles. A creative commons agreement (attribution, or attribution non-commercial) will be used to clarify the licensing of published articles; - All articles must be externally peer-reviewed, i.e. the reviewers must include people beyond those affiliated with the editorial committee of the journal; - The journal must show sufficient promise to publish at least two issues per year, or equivalent, when continuous publishing is envisaged, for at least five years; - The journal must provide a business plan and an editorial plan consistent with the above conditions. Journals will go through an application procedure in which a journal will illustrate in writing and through a meeting with E-Press personnel how it meets the above conditions. LiU E-Press will set up a working group comprising the Chief Librarian, the Scientific Editor and the Chair of the E-Press Steering Group which will solicit feedback from experts in the field of the journal on the following: - the need for such a journal; - the competence and reputation of the proposed editorial staff; - the quality of the proposed editorial board; - the potential volume and source of material; - the potential for continuing support; - the distinctness from other journals in the area. This information will be analyzed and a recommendation provided to the Board of Directors of LiU Library which is the formal decision-making body with respect to initial approval to host a journal and for withdrawal of E-Press’s journal hosting services.

Norway/university
Host name NTNU Open Access Publishing Septentrio Academic Publishing Bergen Open Access Publishing Fritt - Oslo University Open Access Journals at Oslo and Akershus University College of Applied Sciences
Contact information Katherine.fonn@ub.ntnu.no Stein Høydalsvik. stein.hoydalsvik@uit.no Ingrid Cutler Ingrid.Cutler@ub.uib.no fritt-info@journals.uio.no Trude Eikebrokk / Åse Marit Hammersbøen

ojs@hioa.no

URL http://www.ntnu.no/ojs/ http://septentrio.uit.no/ Each journal has a unique URL http://boap.uib.no/ https://www.journals.uio.no/index.php/index/index http://journals.hioa.no
Inclusion criteria Presently the journal should have an organizational connection to NTNU. This may be expanded at a later date. Presently, the journal must have an organizational connection to the University of Tromsø. This could be expanded at a later date. The journal must be Open Access. The journal should have an organizational connection to Bergen University. This may be expanded at a later date. OA journals run by researchers at Oslo University Only peer-reviewed journals. All journals must use Creative Commons-licensing.
Pricing Free Free Free n/a Free
Local technical development No Yes No n/a n/a
Contracts journal/publisher No Yes No n/a n/a
Support multimedia publications Yes Yes Yes n/a Yes
Tech. support Yes Yes Yes n/a Yes
Long-term archiving No No No n/a n/a
Proof-reading No No No n/a n/a
Layout editing No No No n/a n/a
Parallel print ed. No No No n/a n/a
Print on demand No No No n/a n/a
Subscription management No No No n/a n/a
Publication fee management No No No n/a n/a
Marketing Yes No No n/a n/a
Copyright clearance No No No n/a n/a
Database indexing Yes Yes Yes n/a Yes


Denmark/University?
Host name Copenhagen Business School Library The State and University Library, Århus University Library of Copenhagen/KB
Contact information Claus Rosenkrantz Hansen, crh.lib@cbs.dk Niels Erik Frederiksen, nef@statsbiblioteket.dk Thea Marie Drachen

thmd@kb.dk

URL http://ej.lib.cbs.dk/index.php/ http://ojs.statsbiblioteket.dk/index.php/index/index http://www.tidsskrift.dk/
Inclusion criteria The journal must have some kind of affiliation with CBS As a main rule the journal must have some kind of affiliation with Aarhus University n/a
Pricing Free Free n/a
Local technical development No No n/a
Contracts journal/publisher No n/a n/a
Support multimedia publications Yes Yes n/a
Tech. support Yes Yes n/a
Long-term archiving Yes Yes n/a
Proof-reading No No n/a
Layout editing No No n/a
Parallel print ed. No No n/a
Print on demand No No n/a
Subscription management No n/a n/a
Publication fee management No n/a n/a
Marketing No n/a n/a
Copyright clearance No No n/a
Database indexing Yes Yes n/a


Sweden/University?
Host name Gothenburg University Library Stockholm University Library
Contact information Jonas Gilbert & Gösta Cramby. ojs@ub.gu.se Marie Lövgren marie.lovgren@sub.su.se
URL http://www.ub.gu.se/publicera/ojs/ n/a
Inclusion criteria The journal must be connected to University of Gothenburg (d) The journal must be connected to Stockholm University
Pricing Free (e) Free
Local technical development No No
Contracts journal/publisher No (f) No
Support multimedia publications No No
Tech. support No No
Long-term archiving No No
Proof-reading No No
Layout editing No No
Parallel print ed. No No
Print on demand No No
Subscription management No No
Publication fee management No No
Marketing No No
Copyright clearance No No
Database indexing No No

(d) For instance that researchers from the university are members of the editorial committee.

(e) The service started as a strategic project in 2007, financed by strategic funding from the library. We have so far not charged the journals for the service of hosting OJS. If we would start doing this, the price would depend on the number journals using the platform, the service level included in default package etc.

(f) We do have a written ”Memorandum of Agreement" with the publishers, though not a legal contract.


Finland
Host name Federation of Finnish Learned Societies - Scientific Journals online
Contact information Jani Laatikainen. jani.laatikainen@tsv.fi
URL http://ojs.tsv.fi/index.php/
Inclusion criteria This service is limited to member societies of the Federation of Finnish Learned Societies.
Pricing Free
Local technical development Yes
Contracts journal/publisher No
Support multimedia publications Yes
Tech. support Yes
Long-term archiving No
Proof-reading No
Layout editing No
Parallel print ed. No
Print on demand No
Subscription management No
Publication fee management No
Marketing Yes
Copyright clearance No
Database indexing No


Software

Originally this part of the NOAP project was intended to be a report on systems suitable for smaller open access journals but after we looked at a couple of studies from recent times [1] and trying to find the software on the internet we realized that most of the systems reviewed were no longer developed or even maintained. The free, open-source Open Journal Systems (OJS)[2] seems to dominate the market for smaller Open Access journals today. Ten of the thirteen Nordic hosts/publishers we have identified so far are using the OJS platform. Nine have installed the system locally and one is using an international host to run the system. We identified three possible options to OJS that seems to be alive that we will just list here.

DPubS - http://dpubs.org/ is an open source software developed by Cornell University Library and Penn State University Libraries and Press.

E-Journal – http://drupal.org/project/ejournal a journal module from Drupal

ePublishing Toolkit - https://dev.livingreviews.org/projects/epubtk/ from the Max Planck Gesellschaft

If you are looking for other software, including software that manages a part of the journal publishing workflow (e.g. the peer review process), the SPARC listing of journal management systems is a good place to start. http://www.arl.org/sparc/publisher/journal_management.shtml

[1] Omlægning til e-publicering -et systemreview og en analyse af to tidsskrifters overvejelser ved omlægning til e-publicering (Transfer to E-Publishing: a system review and anlaysis of journals’ experiences when going electronic): www.deff.dk/showfile.aspx?IdGuid=%7BE816AA2A-E7F3-40E3-AB91-2E69E91D2467%7D . A Survey and Evaluation of Open-Source Electronic Publishing Systems: https://wiki.library.jhu.edu/download/attachments/22964/Open+Source+ePublishing+Systems+White+Paper.pdf?version=1

[2] http://pkp.sfu.ca/?q=ojs

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