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Munin captures, distributes and preserves digital research products. Here you can find articles, working papers, preprints, technical reports, conference papers and data sets in various digital formats. Content grows daily as new communities and collections are added to Munin.
The Munin content is organized around Communities which can correspond to administrative entities such as schools, departments, labs and research centers. Within each community there can be an unlimited number subcommunities and an unlimited number of collections. Each collection may contain an unlimited number of items.
| VIEW | top |
View allows you to go through a list of items in some specified order:
View Community/Collection takes you through the communities in alphabetical order and allows you to see the subcommunities and collections within each community.
View Title allows you to move through an alphabetical list of all titles of items in Munin.
View Author allows you to move through an alphabetical list of all authors of items in Munin.
View Date allows you to move through a list of all items in Munin in reverse chronological order.
You may sign on to the system if you:
Submit is the Munin function that enables users to add an item to Munin. The process of submission includes filling out information about the item on a metadata form and uploading the file(s) comprising the digital item.
My Munin is a personal page that is maintained for each member. This page can contain a list of items that are in the submission process for a particular member, or a task list of items that need attention such as editing, reviewing, or checking. This page will also maintain information about personal services offered by Munin, such as e-mail notification when new items are added to a collection.
Edit Profile allows you to change your password.
About takes you to information about the Munin project and its development.
| SEARCH | top |
To search all of Munin, use the search box in the middle of the home page.
To limit your search to a specific community or collection, navigate to that community or collection and use the search bar on that page.
Munin uses the Jakarta Lucene search engine. Here are some search hints:
What is searched in the general keyword search
The word(s) you enter in the search box will be searched against the title, author, subject abstract, series, sponsor and identifier fields of each item's record, in addition to full-text searching.What is not searched - Stop Words
The search engine ignores certain words that occur frequently, but do not add value to the search. These are:a, af, an, and, as at, aus, av, bei, bis, by, das, de, den, der, des, det, die, du, ein, eine, en, er, et, for, fra, from, før, guide, help, i, im, in, its, la, med, mit, och, of, om, on, over, på, som, some, study, the, their, til, to, und, unter, ved, von, with, zu, zum, zur, å, år
Truncation
Use an asterisk (*) after a word stem to get all hits having words starting with that root, for example:
will retrieve selects, selector, selectman, selecting.
Phrase Searching
To search using multiple words as a phrase, put quotation marks (") around the phrase.
Exact word match
Put a plus (+) sign before a word if it MUST appear in the search result. For instance, in the following search the word "training" is optional, but the word "dog" must be in the result.
Eliminate items with unwanted words
Put a minus (-) sign before a word if it should not appear in the search results. Alternatively, you can use NOT. This can limit your search to eliminate unwanted hits. For instance, in the search
or
you will get items containing the word "training", except those that also contain the word "cat".
Boolean searching
The following Boolean operators can be used to combine terms. Note that they must be CAPITALIZED !
AND - to limit searches to find items containing all words or phrases combined with this operator, e.g.
will retrieve all items that contain BOTH the words "cats" and "dogs".
OR - to enlarge searches to find items containing any of the words or phrases surrounding this operator
will retrieve all items that contain EITHER the words "cats" or "dogs".
NOT - to exclude items containing the word following this operator, e.g.
will retrieve all items that contain the word "training" EXCEPT those also containing the word "cat".
Parentheses can be used in the search query to group search terms into sets, and operators can then be applied to the whole set, e.g.
| ADVANCED SEARCH | top |
The advanced search page allows you to specify the fields you wish to search, and to combine these searches with the Boolean "and", "or" or "not".
You can restrict your search to a community by clicking on the arrow to the right of the top box. If you want your search to encompass all of Munin, leave that box in the default position.
Then select the field to search in the left hand column and enter the word or phrase you are searching in the right hand column. You can select the Boolean operator to combine searches by clicking on the arrow to the right of the "AND" box.
Note: You must use the input boxes in order. If you leave the first one blank your search will not work.
| SUBJECT CATEGORY SEARCH | top |
A controlled vocabulary is a set of terms which form a dictionary of descriptions of particular types of content or subject matter. Munin uses such a vocabulary: VDP, Norske vitenskapsdisipliner, made and maintained by The Norwegian Association of Higher Education Institutions. The VDP is used to indicate what subject area(s) a document belongs to.
To search the archive items by the subject category, check as many boxes next to the categories as necessary, before clicking "Search...". The search will return all items that either match the categories selected exactly, or which are categorised underneath a higher level category.
Clicking on the "+" next to the category will expand the tree to show you what refinements are available for your selected category.
| COMMUNITIES | top |
The Munin content is organized around Communities which can correspond to administrative entities such as schools, departments, labs and research centers. Within each community there can be an unlimited number subcommunities and an unlimited number of collections. Each collection may contain an unlimited number of items.
| COLLECTIONS | top |
Communities can maintain an unlimited number of collections in Munin. Collections can be organized around a topic, or by type of information (such as working papers or datasets) or by any other sorting method a community finds useful in organizing its digital items. Collections can have different policies and workflows.
Each Munin collection has its own entry page displaying information, news and links reflecting the interests of users of that collection.
| SIGN ON TO MUNIN | top |
When you access an area of Munin that requires authorization, the system will require you to log in.
All students, and all staff who work with ClassFronter or use Ofela, have a user-name and a password that they also can use with Munin. Other staff can make themselves a password by going to https://profil.uit.no/user/passwd/index.php.
Using your ordinary user-name and password (that which you use to log on to your office computer) as "Brukernavn" and "Gammelt passord", choose a password to use with Munin and type it into lowermost two fields and click "Change passord" Your old password will still be the one you use for the ordinary staff IT services, while you use the new one for Munin, ClassFronter and Ofela.
It may take some time, up to 30 minutes, from you do this until you can use your new password.
| SUBMIT | top |
Stopping during the Submission Process:
At any point in the submission process you can stop and save your work for a later date by clicking on the "cancel/save" button at the bottom of the page. The data you have already entered will be stored until you come back to the submission, and you will be reminded on your "My Munin" page that you have a submission in process. If somehow you accidentally exit from the submit process, you can always resume from your "My Munin" page. You can also cancel your submission at any point.
Progress Bar - Oval Buttons at Top of Page:
At the top of the submit pages you will find 7 oval buttons representing each step in the submission process. As you move through the process these ovals will change color. Once you have started you can also use these buttons to move back and forth within the submission process by clicking on them. You will not lose data by moving back and forth.
Select Collection:
Click on the arrow at the right of the drop-down box to see a list of Collections. Move your mouse to the collection into which you wish to add your item and click.
(If you are denied permission to submit to the collection you choose, please contact your Munin Administrator for more information.)
Click on the "next" button to proceed, or "cancel/save" button to stop and save or cancel your submission.
| SUBMIT: Describe Your Item - Page 1 | top of submit | top |
If you respond "yes" to any of the questions on this page, you will be presented with a modified input form tailored to capture extra information. Otherwise you will get the "regular" input form.
* More than one title - Sometimes an item has more than one title, perhaps an abbreviation, acronym, or a title in another language. If this is the case, and you want this information captured, click in the "yes" box.
* Multiple files - An item can consist of more than one file in Munin. A common example of this would be an HTML file with references to image files (such as JPG or GIF files). Another example of this would be an article supplemented with a video simulation and a data file. If you are submitting more than one file for this item, click in the "yes" box.
Click on the "next" button to proceed, or "cancel/save" button to stop and save or cancel your submission.
| SUBMIT: Describe Your Item - Page 2 | top of submit | top |
The information you fill in on these two screens will form the metadata record that will enable users to retrieve your item using search engines. The richer the metadata, the more "findable" your item will be, so please take the time to fill in as many fields as are applicable to your item.
Author:
This can be a person or an organization responsible for creating or contributing to the content of the item. By clicking on the "Add More" button you can add as many authors as needed. Examples:
If the author is an organization, use the last name input box for the organization name:
Title:
Enter the full and proper name by which this item should be known. All Munin items must have a title!
Other Title: (note - this input box appears only if you indicated on the first page that the item has more than one title.)If your item has a valid alternative title, for instance, a title in another language or an abbreviation, then enter it here. Example:
Abstract:
You can either cut and paste an abstract into this box, or you can type in the abstract. There is no limit to the length of the abstract. We urge you to include an abstract for the convenience of end-users and to enhance search and retrieval capabilities.
Date:
If your item was previously published or made public, enter the date of that event here.
If this is a master's thesis or a doctoral dissertation, the date of defence should be entered here. If there is no defence associated with the thesis, the date of submission should be entered here.
If you don't know the month, leave the default "no month"; otherwise select a month from the drop-down box. If you don't know the exact day, leave that box empty.
Please enter as many subject keywords as are appropriate to describe this item, from the general to the specific. The more words you provide, the more likely it is that users will find this item in their searches. Use one input box for each subject word or phrase. You can get more input boxes by clicking on the "add more" button. Examples:
Munin applies a taxonomy of scientific disciplines called the "Norske Vitenskapsdisipliner", abbreviated VDP, in its classification of documents. In the first Subject Keyword field, search the VDP and find the appropriate value for the subject of your document. A document may have more than one VDP-based Subject Keyword field. In addition to assigning one ore more VDP classifications, you may assign one or more freely chosen keywords in Subject Keywords fields.
Controlled Vocabulary:
A controlled vocabulary is a set of terms which form a dictionary of descriptions of particular types of content or subject matter. Munin applies VDP, Norske vitenskapsdisipliner (Vitenskapsindeksen) as such a controlled vocabulary.
Accurately categorising material using a controlled vocabulary increases the likelihood that relevant results will be returned to users when searching individual or multiple archives.
To enter a description from the Vitenskapsindeksen, select "Subject Categories" from underneath the input field. This will open a window containing the Vitenskapsindeksen. Once you have found the term that you wish to enter, simply click on it, and it will be automatically entered into the submission form and the popup window will close. You may add as many subject category terms as you like into the form. Use "Add More" on the right to generate more input boxes.
Publisher:
Enter the name of the publisher of this item.
If the item has not been published before, the University of Tromsø is publisher.
Type:
Select the type of work (or genre) that best fits your item. To select more than one value in the list, you may have to hold down the "ctrl" or "shift" key.
Language:
Select the language of the intellectual content of your item. Click on the arrow on the right of the drop down box to see a list of languages commonly used for publications, e.g.
If the actual language is not in the list, choose "Other".
If your item is not a text document and language is not applicable as description, then select the N/A choice.
Click on the "next" button to proceed, or "cancel/save" button to stop and save or cancel your submission.
| SUBMIT: Describe Your Item - Page 3 | top of submit | top |
Identifiers:
If you know of a unique number or code that identifies this item in some system, please enter it here. Click on the arrow to the right of the input box, and select from one of the choices in the drop down menu. The choices refer to:
ISBN - International Standard Book Number - e.g. 0-1234-5678-9
ISSN - International Standard Serial Number - e.g. 1234-5678
ISMN - International Standard Music Number - e.g. M-53001-001-3
URI - Universal Resource Identifier - e.g.. http://www.dspace.org/help/submit.html
Other - An unique identifier assigned to the item using a system other than the above
Sponsors:
If your item is the product of sponsored research, you can provide information about the sponsor(s) here. This is a freeform field where you can enter any note you like. Example:
Description:
Here you can enter any other information describing the item you are submitting or comments that may be of interest to users of the item.
Series/Report No.:
Some of the collections in Munin are numbered series such as technical reports or working papers. Fill in the serials title and this document's serial number.
Citation:
Enter citation information for this item if it was a journal article or part of a larger work, such as a book chapter. For journal articles, include the journal title, volume number, date and paging.
For book chapters, include the book title, place of publication, publisher name, date and paging.
Click on the "next" button to proceed, or "cancel/save" button to stop and save or cancel your submission.
| SUBMIT: Upload a File | top of submit | top |
There are two methods of entering the name of the file you wish to upload:
Type the full path and file name into the input box and then click on the "next" button in the lower right hand corner of the screen.
Click on the "browse" button and a window showing your files will appear. You can navigate through your directories and folders until you find the correct file to upload. Double-click on the file name you wish to upload, and the name will be entered into the input box.
Note: If you are using the Netscape browser, the default file type will be set to "HTML files", so you may not see all of your files. Here is how to see all your files:
On Windows and Macintosh computers, the window initially looks like this:
Click on the drop down arrow next to the "HTML Files" and select "All Files (*.*)":
On UNIX systems, the window initially looks like this:
Click to the right of the "*.html" in the top text box, and remove the ".html" with the backspace key, but leave the "*". Then, click on the "Filter" button at the bottom of the window. You will then see all of your files, like this:
Once the correct file name is in the input box, click on the "next" button to proceed.
If you specified at the beginning of the submit process that you had more than one file to upload for this item, you will see an input box marked "File Description". The information you provide here will help users to understand what information is in each file, for instance, "main article" or "images" or "computer program" or "data set". Enter file descriptions for each item, and click on the "next" button to proceed.
| SUBMIT: File Formats | top of submit | top |
For a document to be truly Open Access, it should have a file format that allows anyone to read it without having to buy software in order to access it. PDF is such a format, the software necessary to open a PDF-formatted file is available for free. It is therefore the policy of Munin only to accept non-PDF documents if there is a sound reason to do so. Data sets or databases are examples of documents that cannot be expected to be made available in PDF format - but there are various means of making such documents available, too. If you need to make a document available in a non-PDF format, contact the Munin administrator.
To properly archive and give access to a file, we need to know what format it is, for example "PDF", "HTML", or "Microsoft Word". If the system does not automatically recognize the format of the file you have uploaded, you will be asked to describe it. If the format of the file appears in the list offered, click on it and then on "Submit". If you can't see the format in the list, click on "format not in list" and describe the format in the text box lower down on the page. Be sure to give the name of the application you used to create the file and the version of that application, for example "Autodesk AutoCAD R20 for UNIX".
For more information about file formats, see Munin Supported Formats.
After you have uploaded a file, check the information in the table to make sure it is correct. There are two further ways to verify that your files have been uploaded correctly:
If you're only uploading one file, click on "Next" when you're happy that the file has been uploaded correctly.
If you're uploading more than one file, click on the "Add Another File" button (this will appear if you checked "The item consists of more than one file" on the "Submit: Describe Your Item" page). When you are satisfied that all files for this item have been successfully uploaded, click on the "Next" button.
Munin generates an MD5 checksum for every file it stores; we use this checksum internally to verify the integrity of files over time (a file's checksum shouldn't change). You can use this checksum to be sure what we've received is indeed the file you've uploaded.
If you wish to verify the file using checksums, click "Show checksums" on the "Uploaded File" page. The Munin-generated MD5 checksum for every file we've received from you will show to the right of the filename. You will then need to use a local program to generate your own checksum for these files, and verify that your results match ours. On most UNIX-like systems (including Mac OS X), use md5sum. For instance, type "md5sum MYFILE" for every file you want to check; the summary should print on your screen. For Windows machines, MD5 tools are freely available: try md5 (from http://www.fourmilab.ch/md5/), or md5sum, available via the textutils package in Cygwin (http://www.cygwin.com/). All of these utilities will need to be run from a command-line, or terminal, window. The entire digest printed out when you run the md5 tool on your local copy of the file you're uploading should be exactly equal to what Munin reports.
| SUBMIT: Verify Submission | top of submit | top |
This page lets you review the information you have entered to describe the item. To correct or edit information, click on the corresponding button on the right, or use the oval buttons in the progress bar at the top of the page to move around the submission pages. When you are satisfied that the submission is in order, click on the "Next" button to continue.
Click on the "Cancel/Save" button to stop and save your data, or to cancel your submission.
| SUBMIT: License | top of submit | top |
Munin requires agreement to this non-exclusive distribution license before your item can appear on Munin. Please read the license carefully. If you have any questions, please contact your Munin Administrator.
| SUBMIT: Submission Complete | top of submit | top |
Now that your submission has been successfully entered into the Munin system, it will go through a workflow process. You will receive e-mail notification as soon as your item has become a part of the collection, or if for some reason there is a problem with your submission. If you have questions about the workflow procedures for your document, please contact the Munin administrator. You can check on the status of your submission by going to the My Munin page.
| HANDLES | top |
When your item becomes a part of the Munin repository it is assigned a persistent URL. This means that, unlike most URLs, this identifier will not have to be changed when the system migrates to new hardware, or when changes are made to the system. Munin is committed to maintaining the integrity of this identifier so that you can safely use it to refer to your item when citing it in publications or other communications. Our persistent urls are registered with the Handle System, a comprehensive system for assigning, managing, and resolving persistent identifiers, known as "handles," for digital objects and other resources on the Internet. The Handle System is administered by the Corporation for National Research Initiatives (CNRI), which undertakes, fosters, and promotes research in the public interest.
| MY MUNIN | top |
If you are an authorized Munin submitter or supervisor, or if you are a staff member responsible for Munin collection or metadata maintenance, you will have a My Munin page. Here you will find:
| EDIT PROFILE | top |
This page allows you to change the information we have for you. You must be authenticated with your log-in to change any of your personal information.
| SUBSCRIBE TO E-MAIL ALERTS | top |
Users can subscribe to receive daily e-mail alerts of new items added to collections. Users may subscribe to as many collections as they wish. To subscribe:
FOR FURTHER ASSISTANCE... |
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For help with using Munin and questions about your specific site, please contact Munin: Leif Longva (776 46255) or Jan Erik Frantsvåg (776 44950). Email: munin@ub.uit.no.
For general information and news about Munin, visit the Munin home page.
Contents | View | Search | Communities | Collections | Submit | File Formats | My Munin | Edit Profile | Subscribe to E-mail alerts
